𝟭.) 𝗔𝗿𝗿𝗶𝘃𝗲 𝗮 𝗰𝗼𝘂𝗽𝗹𝗲 𝗱𝗮𝘆𝘀 𝗲𝗮𝗿𝗹𝘆.
One of the biggest mistakes I made when I first leading retreats was arriving the same day, on the same plane with everyone. I was a bit frazzled, I wasn’t sure what to expect going through customs. I wasn’t sure where the shuttles were and what to expect when I got to the venue. I didn’t know anyone and I didn’t know the layout.
Now, all of these things are ok, but I highly suggest doing it on your own before your students arrive so that you can inform them what to expect and be prepared and grounded when they arrive.
𝟮.) 𝗠𝗮𝗸𝗲 𝘀𝘂𝗿𝗲 𝘆𝗼𝘂𝗿 𝘀𝘁𝘂𝗱𝗲𝗻𝘁𝘀 𝗸𝗻𝗼𝘄 𝘄𝗵𝗮𝘁 𝘁𝗼 𝗲𝘅𝗽𝗲𝗰𝘁.
Communicate with your students what you observed while traveling. Were wait times crazy at your airport? Did you have all of your paperwork ready for when you arrived at your destination? Were the shuttles easy to find? Let them know what to expect on the day of travel so they feel more at ease with the experience.
𝟯.) 𝗚𝗲𝘁 𝘁𝗼 𝗸𝗻𝗼𝘄 𝘁𝗵𝗲 𝗽𝗲𝗼𝗽𝗹𝗲 𝘄𝗵𝗼 𝘄𝗼𝗿𝗸 𝗮𝘁 𝘁𝗵𝗲 𝘃𝗲𝗻𝘂𝗲.
Figure out who does what, who is in charge, who is the concierge, who works in the restaurant, etc and create a relationship with them. In my experience, this is when people will go above and beyond to help you and your students out for your time there and it makes things so much easier.
𝟰.) 𝗣𝗹𝗮𝗻 𝗼𝘂𝘁 𝘆𝗼𝘂𝗿 𝗼𝗽𝗲𝗻𝗶𝗻𝗴 𝗰𝗶𝗿𝗰𝗹𝗲.
Your opening circle is essentially when people get to introduce themselves and you can do some fun icebreaker activities. I’ve come to the conclusion that doing this the day 𝗮𝗳𝘁𝗲𝗿 people arrive (as opposed to the night of) is a little more effective since people are just exhausted from traveling and have no bandwidth. I find it helpful to journal a little bit about what I want to say about the week, what I want to say about myself, what they need to know about the venue and what questions I want to ask people as they introduce themselves. Planning out icebreaker activities beforehand can help streamline the whole experience and make it run more smoothly.
Along with my full-service retreat planning, I also offer chaperone service for those who feel they need more support and can accompany you during your time.
Are you ready to lead your own yoga retreat? I’m excited to make this a reality for you and make sure you feel completely supported the entire time. Set up a call with me today and we can get the ball rolling.